Outsourcing and business process automation have been used by many organisations as separate entities over the last decade to help improve the efficiency of their IT. Many companies have successfully used third-party suppliers to deliver processes such as IT support and call centers, across all verticals, in an effort to focus attention on core business initiatives that add value to customers and shareholders. One of the primary benefits of business process automation includes removing non-value-add human interventions to make certain business operations faster.
However, today the problem for organisations is that the wave of quality and cost benefits from outsourcing and business process automation has largely dried up. Simply put, they have banked the savings from large outsourcing contracts over the last ten to fifteen years and there are few new incremental savings to be found. The reality is that these largest contracts are now a thing of the past, because more and more service providers are looking to implement clearer service level agreements (SLAs) to try to minimise risk for the customer.
No matter what type of product they make or service they provide, all organisations face many burdens today, such as rising health care costs, soaring energy prices and fluctuating raw material supplies. However, when the path to profitability reaches a stumbling block, managers seem to think they must make a critical decision: either go left and invest in business automation technology, or go right and outsource production.
While each strategy has obvious pros and cons that should be carefully considered, many companies don’t look far enough ahead before walking down the wrong path too quickly. Moreover, it is my personal view that the two practices do not have to be mutually exclusive.
As the pressure to cut cost remains in these uncertain economic times, I believe that leading edge companies should be looking to embrace process automation technologies and outsourcing together in conjunction with each other. By moving forward with the globalised provision of outsourced services together with experience in process automation from certain cloud enablers, there is the potential to achieve the cost savings seen in the initial wave of outsourcing nearly a decade ago.
It is easy to see why suitable business processes automation and IT outsourcing tend to have common features. For example, both can exist on shared or virtualised infrastructure, which can be shared evenly with other parties without compromise. In addition, the service source and delivery is location independent. Good examples for business automated and outsourced services will tend to have the capability for a uniform service, regardless of location or role of the end user. Desktop support is a classic example of this. Furthermore, a successful business automation and outsourcing service should both follow standard processes such as software testing, HR, security, payroll, and have consolidation as a design feature via server farms.
However, in order for both practices to work successfully, a combined business process automation and outsourcing strategy needs to be considered as an opportunity rather than a threat by the end user IT team. While outsourcing can be perceived as reducing the prominence of the in-house IT functions at an organisation, a combination of the two, when properly applied, will add to its importance. This is because a combined approach will place the end user and his or her team at the center of efforts to automate business processes. This should drive increased shareholder value in the coming years.
The customer also needs to clearly identify who his most trusted partners are for efforts towards a combined automation and outsourcing strategy. This will require an active collaboration between customers and suppliers who will both yield benefits for the efficiencies and innovation that business automation will bring. Unfortunately, some suppliers simply choose to go against subscribing to the idea of a combined business automation and outsourcing strategy in an effort to protect their own profits.
These suppliers will remain tied to the classical outsourced model and will inevitably be driven into offering more and more commoditised services at lower prices and lower margins. These will not be the chosen partners of innovative companies that wish to move their business critical applications into the cloud over the next few years.
In summary, the foundations of a combined process automation and outsourcing service are long established in sectors such as manufacturing. For example, carmakers have shared platforms to deliver multiple model ranges and competitive glassmakers have built factories together. The good news is that these principles are now being brought to the IT enabled services. Organisations are only just beginning to identify processes that can be simultaneously automated and outsourced as part of a single business transaction.